How to Use Invitation Pass (Regular Pass)

Question

How to Use  Invitation Pass (Regular Pass)

Accepted Answer

Contents

Set up invitation pass

Creating an invitation pass
- Input items

Issue invitation pass

You can issue a temporary pass on the Acall Reception as an appointment code that can be used repeatedly for a certain period of time. You can specify the date and time period of the pass. This is useful when you have a project or construction work for a certain period of time and there are many people outside of the companies coming in and out.

Set up invitation pass

Click [Settings] > [Company Setting] in the main menu on Acall Portal.

Turn on the [Regular pass] toggle under "Additional functions" and click [UPDATE] to save the settings.

Creating an invitation pass

After logging in to Acall Portal, click [+ ADD NEW] in the upper right corner of the screen and select [Invitation pass].

Enter the required items in the create screen for a new invitation pass, and click [CREATE] to complete.

Input items

Note
・Fields marked with an asterisk (*) are required.

Items

Description Invitation pass name (*)

Enter an invitation pass name.

start／end (*)

Usage period of the invitation pass.

Active

Enable/Disable invitation pass

※ When this is turned OFF, the invitation pass will not work on Acall Reception

Multiple users allowed

If this is turned on, multiple people can enter the building on the pass at the same time.

※ Once the invitation pass has been used for Acall Reception, it is not possible to enter again until the user exits. If you turn ON "Multiple users allowed", user can enter the building without having to exit.

Notify

Enable/Disable for notification to the person in charge when using the invitation pass on Acall Reception.

※ When this is turned OFF, notification will not be sent.

※ If "Mirror menu selection" is selected, it will be the same as the Acall Reception setting.

Print

Enable/Disable for printing admission card when using the invitation pass on Acall Reception.

※ When this is turned OFF, admission card will not be printed.

※ If "Mirror menu selection" is selected, it will be the same as the Acall Reception setting.

Staff (*)

Person in charge of the invitation pass

※ When "notify" is turned ON, notification will be sent to the person in charge when using the invitation pass on Acall Reception.

Message

You can set the message displayed when visitors use the invitation pass on Acall Reception.

Comment

Note

※ This information will not be displayed to invitation pass users (visitors). Please use this field for internal administrative purposes.

Issue invitation pass

After logging in to Acall Portal, select [Visitors] > [Invitation pass] in the main title to see the list of invitation passes.

Click the QR code icon on the right side of the invitation pass for downloading and distributing it via email, etc.

Items	Description
Invitation pass name (*)	Enter an invitation pass name.
start／end (*)	Usage period of the invitation pass.
Active	Enable/Disable invitation pass ※ When this is turned OFF, the invitation pass will not work on Acall Reception
Multiple users allowed	If this is turned on, multiple people can enter the building on the pass at the same time. ※ Once the invitation pass has been used for Acall Reception, it is not possible to enter again until the user exits. If you turn ON "Multiple users allowed", user can enter the building without having to exit.
Notify	Enable/Disable for notification to the person in charge when using the invitation pass on Acall Reception. ※ When this is turned OFF, notification will not be sent. ※ If "Mirror menu selection" is selected, it will be the same as the Acall Reception setting.
Print	Enable/Disable for printing admission card when using the invitation pass on Acall Reception. ※ When this is turned OFF, admission card will not be printed. ※ If "Mirror menu selection" is selected, it will be the same as the Acall Reception setting.
Staff (*)	Person in charge of the invitation pass ※ When "notify" is turned ON, notification will be sent to the person in charge when using the invitation pass on Acall Reception.
Message	You can set the message displayed when visitors use the invitation pass on Acall Reception.
Comment	Note ※ This information will not be displayed to invitation pass users (visitors). Please use this field for internal administrative purposes.

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