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Import Appointments
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This page explains how to register workspace reservations (internal meetings and external meetings) in a batch with a CSV file.
Import appointment information
You can import a CSV file to register workspace reservations (internal meetings and visitor meetings) in a batch.
- You can not edit and delete reservation data registered in Acall.
- The registered guest information and the guest's company information will be registered in the guest book with the public setting "All".
- (For users using workspace connected with Google Calendar / Outlook Calendar)
- Reservation data registered in a batch Import will be synchronized to the connected Google Calendar / Outlook Calendar.
※ATTENTION
Please note that it takes time to process the connection with Google Calendar/Outlook Calendar,
there may be a delay for being reflected date in your calendar.
(Processing time: approximately 5 seconds per 1 reservation)
Import appointments
Download a CSV template
Open [Import & Export] in the side menu on Acall Portal.
Select [appointments] and click [DOWNLOAD] under "CSV Template".
Enter appointment information on CSV file
Enter following information in the downloaded CSV file and save it.
ATTENTION
・Fields marked with an asterisk (*) are required.
・For external meetings, the email template is required.
・Please delete the sample data after the second line entered and the line marked [Required] in the template.
・You can increase the number of visitors to a maximum of 20 by adding more columns.
If there are more than 3 visitors, please add more columns.
Example of column names: Guest03＿Email Address, Guest03＿Last name, ...
・If the guest and the guest's company information are not registered in the guestbook, they will be registered in the guestbook.
| Items | Description |
| Start Time (*) |
Start time for the appointment |
|
End Time (*) |
End time for the appointment |
| Time zone (*) |
Time zone |
|
Title |
Title for the appointment |
| Meeting type (*) |
Appointment type ("internal" or "external") |
|
Worker's email address |
Email address of the staff in charge of the appointment |
| Meeting room (*) |
Workspace name for the appointment |
| Notes |
Notes for internal use |
| Email template (* When external appointment) |
A registered email template name to send guests |
|
Serve drinks |
Please enter "enabled" if you need or leave blank for disabled if you do not need. |
|
Private settings |
Set whether the appointment is public or private. |
|
Gate linkage |
Set whether gate linkage is enabled or not. |
|
Number of additional guests |
The number of people whose name/email address is not registered |
|
Guest01＿Email address |
Visitor's email address |
|
Guest01＿Last name |
Visitor's last name. |
|
Guest01＿First name |
Visitor's first name |
|
Guest01＿Last name_pronunciation |
Visitor's last name pronunciation |
|
Guest01＿First name_pronunciation |
Visitor's first name pronunciation |
|
Guest01＿Company name |
Visitor's company name |
|
Guest01＿Company location |
Visitor's company location |
|
Guest02＿Email address |
Visitor's email address |
|
Guest02＿Last name |
Visitor's last name |
|
Guest02＿First name |
Visitor's first name |
|
Guest02＿Last name_pronunciation |
Visitor's last name pronunciation |
|
Guest02＿First name_pronunciation |
Visitor's first name pronunciation |
|
Guest02＿Company name |
Visitor's company name |
|
Guest02＿Company location |
Visitor's company location |
Import a CSV file
Click [appointments] and select a CSV file and click [IMPORT].
Click [IMPORT] after confirming a pop-up display about registered information.
If there is even one error, the import cannot be processed. Please modify the CSV file and try to import again.
The import is complete when you see the message, "Success Imported appoint...".
